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October 25, 2011 Town Board Meeting

TOWN OF JACKSONPORT BOARD MEETING
Tuesday, October 25, 2011 at 7:00 p.m. at the Town Hall

Chairman Alvin Birnschein called the meeting to order at 7:00 p.m.

Pledge of Allegiance was led by Al Scharrig.

Chairman Alvin Birnschein, Supervisor Randy Halstead, Supervisor Tom Wilson, Treasurer Carol Oram, and Clerk Elissa Taylor were present.

Motion(Tom/Alvin/Passed) to accept the agenda for the October 25, 2011 Town Board meeting with the following exception. The presentation by Amanda Surfus from Door County Soil and Water (Item#12) to be moved up to follow Pending Business (Item#10).

Motion(Alvin/Randy/Passed) to accept the minutes of the Town Board meeting of September 27, 2011 as presented.

Treasurer’s Report:” On Saturday the 22’nd I received from the state a check in the amount of $10,000.00 from the Dept. of Transportation for the TRIP program. I also received a check from the Tourism Zone in the amount of $5,958.39 for August collections and September lates. No changes in regard to property tax other than the fact that the county will no longer print any inserts for the municipalities. They will fold and stuff if the municipalities follow their guide lines. Bank collections for property tax maybe made at Bank Mutual, North Shore bank (3 locations). Credit card payments maybe made on line, there is a $25 fee per thousand.
An E check is $2.50 per thousand. Be sure and visit www.co.door.wi.gov. There is a lot of information on this sight. You can view your tax information and much more.”

Committee Reports: Parks Committee –meeting and finalizing the grant application and turning it in to the coastal byways committee as early as next week.
Community Marketing Funds Committee- Joe Jarosh is attending a meeting on Thursday morning, representing Jacksonport and the Jacksonport Area Business Association, with the Door County Visitor Bureau.
Tourism Zone – The amount the town has received in total to date is $15.472 with the late's coming in from August and September. The TZC board had contracted with Associated out of Appleton to handle the non-compliant issues and have come to find out they have no attorney to work in Door County. So the TZC attorney will be handling some more cases. We will be having two more meetings this year as we need to approve the budget and get the information from the DCVB on their budget. There was also discussion on the inserts to be put in with the tax notices that come from the Zone.

Public Comment: Paul Schumacher noted the agenda item discussing town hall rental fees and asked the town board to hold the fees at the current rates. Lisa Bieri thought we should raise the fees. She also asked if the town accounts for the Tourism Zone monies separately and if those funds go directly to creating more tourism. Little Bit LeClair informed the board of the broken cleat on the park flagpole. Larry DeMeuse will look at it this week.

Motion(Alvin/Tom/Passed) to approve payment of accounts

With regard to Town Insurance, there was a Motion(Alvin/Randy/Passed) to adopt Tom Wilson’s recommendation to increase the Value Guard replacement values of the FD vehicles from $632,000 to $1,145,000 which will result in an increased premium cost of $543.00. And to increase the replacement value for FD equipment from $100,000 to $200,000. Estimated premium increase to be approximately $500.00. Tom Wilson will verify the coverages and the premium cost one more time with the broker.

Road project applications will be submitted (per Alvin Birnschein) by the due date of November 1, 2011.

NIMS training and testing – no new status.

Tax Bill Insert – Motion(Randy/Tom/Passed) to include a Tax Bill Insert at a cost of @$122.00. There will be no information included this year regarding dog licensing. The Town’s Driveway Ordinance and a legal notice from the Tourism Zone on compliance for rental properties with regard to the reporting and payment of room tax will be the two issues covered by the insert. Carol Oram is responsible for the creation of the tax bill insert.

Amanda Surfus from Door County Soil and Water made a presentation on the Great Lakes Restoration Initiative as it applies to Lakeside Park. In essence, the GLRI is the largest investment being made in the health of the Great Lakes in over two decades. The town’s cost share would not exceed $10,000 or 10% of @$100,000 to be invested by the GLRI in our beach health and nourishment. Amanda Surfus will contact the board members for a tour of other beaches that have implemented the program.

Grievance Procedure Overlap – Alvin informed Tom Ash that there cannot be two grievance procedures and that the Town’s Employee Grievance Procedure, Resolution No.3-2011, will take precedence. Tom Ash will adapt the ordinance that pertains to the Volunteer Fire Department to include No. 3-2011.

Emergency Operations Procedure – Emergency contact information was updated and Board members were asked to sign the signature page of the EOP, outlining Board member responsibilities in the event of an emergency. Copies will be provided to Tom Wilson and Alvin Birnschein. Randy Halstead already has a copy.

Town Hall Rental Fees – Motion(Alvin/Tom/Passed) to increase rental fees for the Town Hall from $25/$50 per day to $75/$100 per day for resident/non-resident respectively. Refundable deposits were increased from $50 to $100.

Recycling Fees – The town currently pays approximately $11,000/year for recycling service from Veolia. The current contract will not expire until 2014. Per Alvin Birnschein, further discussions with regard to this matter will be taken up with the electors at the annual meeting.

Inspection Fees – Motion(Randy/Tom/Passed) not to make any changes in permitting and inspection fees at this time.

Maintenance Storage – Contract expiration with Peil Storage is in April 2012. Further discussions regarding storage alternatives are tabled until the November board meeting.

Lost Lake Road Request – Tom Jorns was at the board meeting to provide an informational packet which included statutory excerpts on landlocked property along with a plat of survey and a satellite photo of his property. As Tom stated, he is just laying the groundwork for his future request to the town to provide a road or easement access to his landlocked parcel. Alvin Birnschein will speak with the town’s attorney Randy Nessbitt and requested that the Jorn’s issue be considered a potential agenda item in November pending the outcome of his contact with the attorney.

Budget Resolution No. 4_2011 – Motion(Randy/Alvin/Passed) to adopt this budget resolution authorizing the increase in budget expenditures by a total $97,084.

Motion(Tom/Randy/Passed) to adjourn at 9:45 PM.

Respectfully submitted,
Elissa Taylor, Clerk

Approved by

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Archive:

April 10, 2012 Annual Meeting
March 27, 2012 Town Board Meeting
February 28, 2012 Town Board Meeting
January 24, 2012 Town Board Meeting
January 9, 2012 Fire Advisory Committee
December 20, 2011 Town Board Meeting
November 22, 2011 Town Board Meeting
October 25, 2011 Town Board Meeting
October 10, 2011 Fire Advisory Committee
September 27, 2011 Town Board Meeting

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